G.E.A.R. is committed to protecting your privacy. This notice describes how we collect and use personal information about you.

This notice applies to personal information that we collect in connection with our websites at www.gearsdu.com or social medians operated by us accounts (“Websites”)

At G.E.A.R, accessible from “gearsdu.com“, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by G.E.A.R. and how we use it.

Please read this notice carefully to understand how and why we are using your personal information.

The kind of information we may hold about you

We may collect, store, and use the following categories of your personal information:

• Personal contact details such as name, title, address, email address and telephone number.
• Date of birth.
• Country and language.
• Bank account, credit/debit card and payment information.
• Details of purchases and transactions carried out through the Websites or G.E.A.R. social media platforms that is fulfilled by us.
• Information submitted as part of a competition operated through the Websites or G.E.A.R. social media platforms.
• Information submitted as part of a survey operated through the Websites or G.E.A.R. social media platforms.
• Records of correspondence with you whether by telephone, email, social media or otherwise.
• Club or group name and club size, club leader or teacher details including contact details, ID numbers, address and any other information submitted as part of an application to the G.E.A.R. Organisation.
• Telephone call information, including call recordings, phone number and length of call.
• Social media profile information, including profile name and picture.
• Photographs.
• Product Interests and preferences.
• Details of your visits to the Websites, and information about how your device has interacted with our Websites, including search and browsing .history, the pages accessed and links clicked. 
• Information collected automatically from your device, including IP address, device type, operating system, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information.

We collect information that you provide voluntarily. Certain parts of our Websites may ask you to provide personal information voluntarily to subscribe to marketing communications from us, and/or to submit enquiries to us.  We also collect information that you provide voluntarily to our Customer Services team, whether in writing or by telephone or email.

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.

We also collect some information automatically when you visit the Websites. Collecting this information enables us to better understand the visitors who come to our Websites, where they come from, and what content on our Websites is of interest to them.

The situations in which we will process your personal information are listed below:

• To ensure that the Websites are presented in the most effective manner for you and your device.
• To send you newsletters or catalogues or provide you with information, products or services that you request from us, or which we feel may interest you.
• To carry out our obligations arising from any contracts entered into between you and us.
• To check the authenticity of applications.
• To interact with you and handle and respond to communications with you.
• To allow you to participate in interactive features of our Websites and service, when you choose to do so.
• To promote customer interactions, activities and engagement.
• To notify you about changes to our service.
• To contact you and to update you in respect of any partially complete or incomplete orders you have made.
• To operate competitions on the Websites and communicate with entrants.
• To obtain and analyse your feedback as part of customer surveys.
• To analyse visiting behaviour and purchases within the Websites and improve the quality and relevance of our Websites to our visitors.
• To facilitate the improvement and optimisation of our services to you.
• To store information about your preferences to allow us to customise our site and newsletters according to your individual interests.
• To handle any disputes which we may have with you.
• To detect and/or prevent illegal or undesirable activities within the Websites.
• Training purposes.

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it, such as:

1. For the purpose of performing a contract with you,
2. Where the processing is in our legitimate interests and not overridden by your rights,
3. Where we have your consent to do so,
4. or where we have a legal obligation to collect personal information from you.

If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will normally be for our legitimate commercial interest, to operate the Websites and make these available to you as necessary to provide our services to you, for interacting with you, responding to your queries and maintaining good visitor relations, for monitoring our communications with you, analysing visitor behaviour, undertaking and optimising marketing and contacting you in respect of operating, services, obtaining visitor feedback, handling disputes, volunteer-staff development and for the purposes of detecting or preventing illegal or undesirable activities.  We may have other legitimate interests and if appropriate we will make clear to you at the relevant time what those legitimate interests are.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us

If you fail to provide certain information when requested we may not be able to perform any contract we have entered into with you, or we may be prevented from complying with our legal obligations.

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent where this is required or permitted by law

We only retain your information for as long as necessary for the purposes described above, including for the purposes of satisfying any legal, accounting, or reporting requirements.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which it has been processed, and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

Under certain circumstances, by law you have the right to:

• Request access to a copy of the personal information we hold about you.
• Request correction of any incomplete or inaccurate information we hold about you.
• Request erasure of information where there is no good reason for continued processing.
• Object to processing of your information where we are relying on a legitimate interest to process your information.
• Where we are processing your information for a particular purpose based on your consent, you have the right to withdraw your consent at any time.
• Request restriction to suspend our processing of your personal information.
• Request transfer of your personal information to another party which you have provided to us.
• Opt out of marketing communications which we send you at any time.

If you want to exercise any of these rights please contact us

You will not have to pay a fee to exercise any of your rights, however we may charge a reasonable fee if your request is unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

Please note that we may need to request information from you to confirm your identity and establish your entitlement to these rights.

If you are not satisfied with our processing of your personal information, you also have the right to make a complaint to the relevant supervisory authority.

We may update this notice from time to time. When we update this notice, we will take appropriate measures to inform you, consistent with the significance of the changes.  We will obtain your consent to any material changes if and where this is required by law.

You can see when this notice was last updated by checking the date displayed at the top of this notice.

This notice is overseen by the Data Protection Manager of the Games Workshop group.  If you have any questions, complaints or requests please make contact with our Data Protection Manager by email: privacy@gwplc.com.

G.E.A.R. Limited

This page (together with the documents referred to on it) tells you the terms of use on which you may make use of this website (our site) whether as a guest or as a registered user.

Please read these terms of use carefully before you start to use the site.

By using our site, you indicate that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our site.

This site is operated by G.E.A.R. Limited (we or our or us or GEAR).

We are a “Other organisations and associations i.a.n  “[94.99.00]”” registered in Denmark under Central Business Registration Number (CVR) number 44964198 and have our registered office at Alsion 2, 6400, Sønderborg, Sønderjylland, Denmark.

Access to our site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our site without notice. We will not be liable if for any reason our site is unavailable at any time or for any period.

From time to time, we may restrict access to some parts of our site, or our entire site, to users who have registered with us.

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you, or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.

You are responsible for making all arrangements necessary for you to have access to our site. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.

Your access to our site is dependent on you consenting to our use (and certain third parties) of cookies in connection with your visit to the site.

You may only use our site for lawful purposes. You may not use our site:

• In any way that breaches any applicable local, national or international law or regulation.
• In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
• For the purpose of stalking, harming, harassing or abusing, or attempting to stalk, harm, harass or abuse any person in any way.
• To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).
• To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
• To transmit any material that is defamatory, obscene, offensive, hateful, inflammatory, likely to deceive any person, or which infringes the rights of any third party.

You also agree:

• Not to reproduce, duplicate, or copy any part of our site without our express permission. Not to provide information that is inaccurate, fictional or misleading.
• Not to access without authority, interfere with, damage or disrupt:
• any part of our site – any equipment or network on which our site is stored
• any software used in the provision of our site; or
• any equipment or network or software owned or used by any third party

Unless otherwise stated, we are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. All such rights are reserved.

All materials on this site, including but not limited to images, artwork, text, audio clips, and video clips, are, unless otherwise stated, owned and controlled by GEAR and may not be copied, reproduced, republished, uploaded, posted, transmitted or distributed in any way. Modification of the materials or unauthorized use of the materials for any purpose is a violation of our legal rights. The unauthorized posting of any of our intellectual property, including any images of our products or other artwork on any other website

These are the terms and conditions that apply when you receive electronic artwork, wallpapers, rules, PDF files or other material downloadable from the GEAR website or through the GEAR email subscription service(“Downloadable Material”). The parties agree that in consideration of your use of the GEAR website and/or the GEAR email subscription service, GEAR grants you a licence to use the Downloadable Material on the following terms:

This licence is made between:

1. G.E.A.R. Limited, Alsion 2, 6400, Sønderborg, Sønderjylland, Denmark. (“GEAR”);
2. and The recipient of material downloaded from GEAR´s website (“You/you/Your/your”) together being “the parties”.

GEAR grants to you a personal, non-exclusive, non-transferable, non-exam use and royalty-free license to use the Downloadable Material in the following ways:

• 1.1 to store the Downloadable Material on any number of electronic devices and/or storage media (including, by way of example only, personal computers, e-book readers, mobile phones, portable hard drives, USB flash drives, CDs or DVDs) which are personally owned by you; and
• 1.2 to access the Downloadable Material using an appropriate electronic device and/or through any appropriate storage media.

• 2.1 For the avoidance of doubt, you are ONLY licensed to use the Downloadable Material as described in paragraph 1 above. You may NOT use or store the Downloadable Material in any other way. If you do, GEAR shall be entitled to terminate this license.

Further to the general restriction at paragraph 2, GEAR shall be entitled to terminate this licence in the event that you use or store the Downloadable Material (or any part of it) in any way not expressly licensed. This includes (but is by no means limited to) the following circumstances:

• 3.1 you provide the Downloadable Material to any company, individual or other legal person who does not possess a license to use or store it;
• 3.2 you make the Downloadable Material available on bit-torrent sites, or are otherwise complicit in ‘seeding’ or sharing the Downloadable Material with any company, individual or other legal person who does not possess a license to use or store it;
• 3.3 you print or reproduce in any physical format and distribute hard copies of the Downloadable Material to any company, individual or other legal person who does not possess a license to use or store it;
• 3.4 you attempt to reverse engineer, bypass, alter, amend, remove or otherwise make any change to any copy protection technology which may be applied to the Downloadable Material;
• 3.5 you use, or allow another company, individual or legal person to use, the Downloadable Material commercially or in relation to any business or business activities.

You acknowledge that all copyright, trademark and other intellectual property rights in the Downloadable Material are, and shall remain, the sole property of GEAR and Daniel Borregaard.

On termination of this licence, howsoever effected, you shall immediately and permanently delete all copies of the Downloadable Material from your computers and storage media, and shall destroy all hard copies of the Downloadable Material which you have derived from the Downloadable Material.

GEAR shall be entitled to amend these terms and conditions from time to time by written notice to you.

These terms and conditions shall be governed by Danish law, and shall be subject only to the jurisdiction of the Courts in Denmark, Greenland and the Faroe islands.

If any part of this licence is illegal, or becomes illegal as a result of any change in the law, then that part shall be deleted, and replaced with wording that is as close to the original meaning as possible without being illegal.

Any failure by GEAR to exercise its rights under this licence for whatever reason shall not be in any way deemed to be a waiver of its rights, and in particular, GEAR reserves the right at all times to terminate this license in the event that you breach paragraph 2 or paragraph 3.

Any materials posted on our site are not intended to amount to advice on which reliance should be placed. We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any visitor to our site, or by anyone who may be informed of any of its contents.

We aim to update our site regularly, and may change the content at any time. If the need arises, we may suspend access to our site, or close it indefinitely.

Any of the material on our site may be out of date at any given time, and we are under no obligation to update such material.

The material displayed on our site is provided without any guarantees, conditions or warranties as to its accuracy.

We do not warrant that the site, its content or the server that makes it available are error or virus free or free of other harmful components or that your use of this website will be uninterrupted.

To the extent permitted by law, we, other members of our group companies and any third parties connected to us, hereby expressly exclude:

All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.

Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it, including, without limitation any liability for loss of income or revenue, loss of business, loss of profits or contracts, loss of anticipated savings, loss of data, loss of goodwill, wasted management or office time and for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation, nor any other liability which cannot be excluded or limited under applicable law. In such cases, our liability will be limited to the fullest extent permitted by applicable law.

We collect information about you in accordance with our Privacy Notice. By using our site, you accept these Terms of Website Use and to our collection of information about you in accordance with our Privacy Notice and Cookie Notice. You warrant that all data provided by you is accurate, genuine and lawful.

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of-service attack.

By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990 and other laws. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.

You may link to our website, or any page within it for personal (non-commercial) reasons, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with the content standards set out in these terms of use.

If you wish to make any use of material on our site other than that set out above, please address your request to us using the contact details set out below.

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have not reviewed all of these sites and we have no control over the contents of those sites or resources.

We do not endorse or make any representation about them and accept no responsibility for them or for any loss or damage that may arise from your use of them.

If, in our opinion, these terms of use have been breached, we may take such action as we deem appropriate, and may result in our taking all or any of the following actions.

• Immediate, temporary or permanent withdrawal of your rights to use restricted parts of our site.
• Issue of a warning to you.
• Legal proceedings against you for reimbursement of all costs, liabilities and losses on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach. You hereby agree to indemnify us in this respect.
• Further legal action against you.
• Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

We exclude liability for actions taken in response to breaches of these terms of use. The responses set out above are not limited, and we may take any other action we reasonably deem appropriate.

We at G.E.A.R. love to see pictures of our member enjoying our community. Thank you for your interest in submitting your photo, caption and/or other content (collectively, “Photo Materials”) for use on the website and social media pages run by G.E.A.R. Limited and its affiliates and subsidiaries (“G.E.A.R.“, “GEAR”, “we“, “us“, or “our“).

This is a legal agreement between you and GEAR which governs our use of the Photo Materials you submit to us. You should read it carefully. If you do not agree to it, do not submit any Photo Materials to us or allow any photos to be taken of you at GEAR events.

1. Terms of Agreement

The provision of your Photo Materials to GEAR is subject to the terms below, and the GEAR Privacy Notice which can be found here (collectively, the “Agreement”). In particular, you agree that we may collect your name, email address, Photo Materials, social media username, social media profile picture thumbnail, and information provided to us by a social media site, to process our use of the Photo Materials and share your information with third parties for their use in providing services to us. If you are not willing to be bound by the terms of the Agreement, please do not submit your Photo Materials.

2. Where will my Photo Materials and Personal Information be Displayed?

Your Photo Materials will be displayed on the GEAR website with your social media username and profile picture thumbnail (as long as your social media account is not set as private) alongside it, and these will be featured on our home page, on a gallery of the images and also on the relevant product page if the Photo Materials feature a specific product. By submitting your Photo Materials you acknowledge and permit this use of your username, thumbnail and Photo Materials.

3. Grant of License to GEAR

You hereby represent, warrant and covenant to GEAR that you own all right, title and interest (including copyright) in the Photo Materials and shall not infringe any third party’s rights whatsoever, including intellectual property rights.

You hereby grant GEAR a non-exclusive, transferrable, sublicensable, perpetual, irrevocable, royalty-free, worldwide license and right to use, archive, stream, copy, distribute, publish, modify, create derivative works of, and otherwise exploit, in whole or in part, your Photo Materials in any manner or medium now known or hereafter devised. This exploitation may include, without limitation, use of your Photo Materials to endorse GEAR or third-party products and services. Additionally, you further grant GEAR a non-exclusive, transferrable, sublicensable, perpetual, irrevocable, royalty-free, worldwide license and right (but not the obligation) to exploit your social media username, social media thumbnail (e.g. a profile picture), and any other materials or information you submit to GEAR in connection with your Photo Materials.

You hereby irrevocably waive any and all rights to seek or obtain any injunctive or other equitable or compensatory relief against GEAR for its use or exploitation of the Photo Materials or your social media username, or any other materials you submit in connection with your Photo Materials as licensed herein, as well as any claims for moral rights.

You agree that you will not receive any compensation for GEAR´s exploitation of the Photo Materials and GEAR has no obligation to use any of your Photo Materials. GEAR may remove your Photo Materials from the GEAR website or social media sites at any time. GEAR will not return Photo Materials to you.

Other than as provided in this Agreement, you will retain ownership of all rights in your Photo Materials.

4. Representations and Warranties

You represent and warrant that: (a) you have the full right, power, and authority to enter into and fully perform the terms of this Agreement; (b) you are the sole human subject depicted in the Photo Materials; (c) no persons under the age of eighteen (18) years of age are depicted in the Photo Materials;(d) you own or are authorized on behalf of all applicable rights holders to submit the Photo Materials and make all the grants of rights in this Agreement; (e) your Photo Materials do not contain or link to any malicious code or content of any kind; (f) you have all the applicable rights and authority to grant GEAR the rights granted herein; (g) you agree to comply with all applicable laws, rules, and regulations, and the terms of this Agreement; (h) your Photo Materials do not contain any material that depicts nudity; is sexually explicit, profane, defamatory, or obscene; pertains to violence, discrimination, or illegal activities; or is offensive, harassing, or threatening; (i) your Photo Materials do not infringe or violate the rights of a third party, including without limitation any intellectual property rights, right of privacy, rights of publicity, or moral rights or any applicable laws or regulations; and (j) your Photo Materials do not contain any trademark, logo, brand name or trade name (or variations or parodies of them) of any company or person other than GEAR.

5. Data Protection

 All personal information submitted by you will be processed by us in accordance with our Privacy Notice

6. Indemnification

You agree to defend and indemnify and hold GEAR, its affiliates, and sublicensees, harmless from and against all third party claims and all liabilities, losses, costs, or damages resulting from or arising out of (a) your breach of this Agreement; (b) your infringement of the rights of a third party, or (c) the content of your Photo Materials.

7. Disclaimer

To the extent permissible under applicable law, GEAR disclaims responsibility for and will not be liable for: (i) technical problems or malfunctions that affect the GEAR website, social media sites or viewing of the Photo Materials; (ii) lost, faulty, illegible, distorted, jumbled, garbled, delayed, or intercepted or otherwise un-received, Photo Materials or data transmissions; (iii) unauthorized tampering, interference, hacking activities or viruses, bugs, worms or illicit code; or (iv) any condition beyond GEAR’s control.

8. Miscellaneous

The marks of any relevant social media sites are the property of their respective companies and the social media sites are not affiliated with GEAR. Any submission via these or other social media sites are subject to all rules and regulations of such sites. If you choose to submit your Photo Materials using your mobile phone, standard data fees may apply.

This Agreement, including all claims relating to or arising hereof or breach thereof, whether sounding in contract, tort, or otherwise, will be governed and construed in accordance with the laws of Denmark. Any dispute arising from, related to, or connected with this Agreement will be resolved by the Courts of Denmark, Greenland and the Faroe islands.

You may not assign this Agreement in whole or in part. This Agreement shall be binding upon and shall inure to the benefit of the parties and their heirs, executors, administrators, successors, and assigns.

This Agreement constitutes the complete and exclusive agreement between you and GEAR with respect to the subject matter hereof, and supersedes all prior or contemporaneous oral or written communications, proposals, representations, understandings, or agreements not specifically incorporated herein.

To the fullest extent permissible;

– the Danish courts will have exclusive jurisdiction over any claim arising from, or related to, a visit to our site although we retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country; and these terms of use are governed by Danish law.

We may revise these terms of use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our site.

If you have any concerns about material which appears on our site, please contact us using the contact details set out here.

Thank you for visiting G.E.A.R.´s website.